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Are documents stored and for how long?

Document Storage and Management in WeSignature

WeSignature provides a robust document storage and management system to help users keep their files secure, organized, and easily accessible. Whether it’s signed documents or files uploaded for safekeeping, WeSignature ensures all your important documents are in one centralized location.

How Document Storage Works

  1. Automatic Storage for Signed Documents

    • Every document completed through WeSignature is automatically saved in your account.
    • Signed documents are stored securely and can be accessed anytime for review, download, or sharing.
    • Each stored document includes a comprehensive audit trail for legal and compliance purposes.

  2. Upload Documents for Storage

    • Beyond signed documents, users can upload additional files directly into their WeSignature account for secure storage.
    • Use this feature to store contracts, agreements, policies, or any other important documents you want to keep safe.
    • Uploaded files are encrypted and stored using Amazon S3 for reliability and security.

Document Management Features

  1. Organized File System

    • Create folders and categories to keep your documents well-organized.
    • Tag documents with keywords to improve searchability and context.

  2. Advanced Search

    • Quickly locate specific documents using the search bar. Search by file name, date, or recipient to find what you need instantly.

  3. Document Sharing

    • Share stored documents with others via secure links or email directly from your account.

  4. Unlimited Access

    • Access your documents 24/7 from any device. Whether in the office or on the go, your files are always at your fingertips.

Benefits of Using WeSignature for Document Storage

  1. Centralized Repository

    • Keep all your business-critical documents in one secure location.
    • No need to manage multiple storage solutions for signed and unsigned files.

  2. Enhanced Security

    • All documents are encrypted during upload and storage, ensuring the highest level of protection.
    • Meet compliance standards with automatic audit trails and secure storage protocols.

  3. Streamlined Workflow

    • Combine document storage with e-signature capabilities to manage your workflows from start to finish.
    • Quickly retrieve signed documents when needed for review or sharing.

  4. Unlimited Storage Potential

    • Enjoy ample storage space for your business needs, whether you’re managing a few contracts or hundreds of agreements.

How to Get Started with Document Storage

  1. Uploading Documents

    • Navigate to the "Documents" section of your dashboard.
    • Click "Upload" and select files from your computer to add to your storage.
    • Organize uploaded files into folders or categories for better management.

  2. Accessing Stored Documents

    • Go to the "Completed Documents" or "Storage" section to view all saved files.
    • Use the search bar or filters to locate specific documents.

  3. Managing Files

    • Rename, move, or delete files as needed to keep your storage clean and organized.
    • Share or download documents directly from the dashboard.

With WeSignature’s document storage and management system, you can streamline your business processes, keep your files secure, and ensure everything is easily accessible when you need it. Start using WeSignature for all your document storage needs today!